Once a project has a few hundred documents, finding one matters more than filing it. Three tools do the work: search, sorting, and the view toggle.
Search
The Search files and folders box sits at the top of the Files page. Start typing and results narrow as you go. It matches file and folder names.
TIP: Search works on names, so file naming convention matters. "2026-09 Level 3 MEP Coordination.pdf" is findable with search. "Scan_0043.pdf" is not.
Sorting
Two ways, and they do the same thing:
Click any column heading to sort by it. Click again to reverse the direction.
Use the Sort by control at the top right, which also lets you set the direction.
Useful sorts in practice:
Modified, newest first, to see what changed since you last looked. This is the default.
Uploaded by, to find what a particular person or the OnsiteIQ team added.
Size, largest first, when you are trying to bring storage down.
Version, to spot the documents that have been revised most, which are usually the live ones.
Table or grid
The two buttons at the top right switch between them.
Table shows every column and is the default. Best for sorting, scanning a long list, and anything where the date or the uploader matters.
Grid shows thumbnails. Best for drawings and photos, where you will recognise the right file faster by looking at it than by reading its name.
Trash has the same toggle.
Looking for something in a 360° capture rather than a document? That is a different tool. See Basic Navigation of the 360° Viewer.